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Top 5 tips for planning your next corporate event

Posted on: April 19th, 2016 by admin

Small or large, corporate events can often be extremely challenging to organize and require a lot of planning, dedication and time management. Understanding how to plan a corporate event is essential and even the experienced event planner knows that the difference is in the details.

In today’s corporate world, where few things are more important than professionalism, it is always important to know a few tips when it comes to planning a corporate event. We give you top 5 tips that will help:

Determine Your Goal and Theme

This step may be the most important decision of all when it comes to planning your corporate event, as it sets the tone for the entire event. When choosing a theme, think about what you are trying to accomplish. Is it a product or a service launch? Is it an employee teambuilding event or an industry networking event?

When you do settle on a theme, run it by a few people, get the vibe and imagine the atmosphere. Will it engage your audience? Go big or go home isn’t always the case when it comes to choosing a corporate event theme.

Plan Ahead

Start making appointments to view locations and meet other vendors.

If you have your heart set on a particular venue, make sure you secure the space well in advance. Premium venues fill up fast so do your research and get in quickly by making the deposit payment.

Set a budget

First-class events don’t come cheap so knowing your budget is important. Almost always there are additional costs that pop up out of nowhere so make sure you allocate some of your budget to miscellaneous items.

Know your guests

Understanding exactly who your guests are is essential. Is it an employee or client event? Are they senior clients? Existing or prospective clients? What’s the ratio of male to female guests? What do your clients expect from the event? Every event is different, so plan accordingly and consider your audience.

Invitations

Event invites need to be distributed anywhere between 4 and 6 weeks prior to the event. Also remember that people are busy and often forget things, so following up with a phone call or email reminder a few days before the event is a good idea. An empty room or an empty table is never a good look.

Catering

When selecting food options, make sure it’s appropriate for your event. Take into consideration any dietary requirements that your guests may have. When serving alcohol, it’s always a good idea to provide a substantial amount of food to avoid any unwanted behavior from thirsty guests.

Check and double check your list the week before, the day before and the day of to make sure that you haven’t forgotten anything.

Handle with attention and care the ground transportation details

MTC Limousine‘s group and meeting professionals recognize that the transportation provided to meeting & event attendees often sets the tone for an entire program and defines the value of an event. We know the importance of engaging passengers with impeccable service and efficiency. We provide solutions that bridge the gap between the logistical details of your program and the importance of achieving your meeting objectives.

To ensure everyone is covered hire an experienced private ground transportation service. MTC Limousine – the best limousine service in NYC, is the ideal solution.

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